3rd Kanata (Bridlewood) Scouts - Group Committee
Annual General Meeting

Meeting Results

Opening Remarks:  Heather welcomed everyone to the meeting.  The members of Group introduced themselves for the benefit of attending parents.  Penny provided background on those present.  She noted that some of the committee members come up through the leadership path as contact leaders, while others are volunteers who handle administrative and support roles.

Proposed Agenda:  The agenda was approved.

Approval of Previous Minutes:  The minutes from the January meeting were adjusted to reflect that Garth Jonah no longer has signing authority over the former Bingo account.

Chairperson's Report:  No new business to report.
Thank you to all for their hard work with Beaveree.  The feedback has been very positive.

Treasurer's Report:  Jerry Rankin provided an update of our bank balances including recent and outstanding cheques.  Apple Day invoices have been paid and Wendy Campbell's CJ receipts accounted for.
A hardcopy of Jerry's detailed financial report is filed with the official signed copy of the February minutes.

Quarter Master's Report:  Barry Campbell noted that the Scout Shop is now accepting old equipment to be refurbished and resold.  He is proposing that we keep 2 of our old stoves but that the remainder be taken to the Scout Shop for this purpose.  Steve moved to approve the motion.  Kelly provided 2nd.  Motion received unanimous approval.

Registrar's Report:  Wayne Fontaine reported that all reference checks have now been completed.
There is still some confusion regarding some of the registrations.  Some of the paperwork already submitted has not been accounted for.  Wayne is working with Lynn to get this corrected.

Youth Rep:  Rob Samulack has asked that everyone send out the parent surveys.  He is hoping to visit the Packs during the Kub Kar event and would like the opportunity to speak with parents at that time.

Group Scouter:  Penny reported a follow up meeting was held for Beaveree/ Cuboree.  Feedback and wrap up reports will be added to the summary binders for next year's people.  She has asked that any outstanding receipts be submitted asap so she can wrap up the event. She would like finances settled so they are available to present to Area.  Some monies are still owed to Earl Stanley but these amounts will be settled in March.
We will be paying directly for the color signs but will then submit to Area for reimbursement per earlier conversation with Garth.
Early reports indicate we may be close to a break even.
Initial surveys indicate the only real issue was the flow line for food.  Feedback has been very good to excellent.

Kelly noted most people seemed very pleased with the result of combining Beavers and Cubs, particularly those with children in both programs.

Secretary's Report:  n/a

UNFINISHED BUSINESS:
Scout Week
Everyone received their information about Friendfest and has planned for the event.  Heather has a few extra crests and can obtain more if required.

The schools have all received letters confirming the youth will be wearing their uniforms to school February 20.  St. Anne's and St. James both followed with calls to confirm their support and encouragement.

Steve Redshaw will be taking over as host of the campfire event.  He will draft an agenda to let everyone know what they are responsible for in terms of songs and skit and will forward it.
Kelly is nearing receiving a fire permit.
Penny will handle the opening and a Beaver and Cub closing will be planned.
The event will run from 6:30 to 7:30. We are asking all sections to RSVP rough numbers so we can plan for hot chocolate.  Penny will gather the required supplies.

NEW BUSINESS:
none

SECTION REPORTS:
Mark Tunnicliffe
Report submitted electronically.
Kub Kars will be the key event for the upcoming month.

Bill Samulack
The past 2 camping dates were cancelled due to weather.  The next date is March 1/2.
Troop is hoping to attend Winterlude this Thursday.  During the past month they awarded 40 badges, 4 lanyards and 1 investiture.

Steve Redshaw
Kub Kars is also a major activity for this month.
He has awarded 8 badges, 1 award.

Kelly Fontaine
Colony had a beach party, games night and were tobogganing tonight.

Mike Ellwood
Submitted report via Penny.
Working at learning about different cultures.  Have so far spoken of England and Spain.
Congratulations and thank you to Greg MacMillan for his work with Beaveree.
Upcoming winter hike and tour of the Corel Centre.

OPEN FORUM:
Spring Camporee information is available.

Scouts Canada has a new fundraiser available - hot chocolate.  Details will be sent to each section leader.

Please let Heather know if there are leaders or parents deserving of special recognition.

Penny has asked that all section leaders keep parents appraised of their status with respect to bond points.

A combined year-end swim up has been proposed.  Penny will begin looking into options once a consensus has been reached.  It has been suggested the BCCN may not be the optimum location.

Penny will be making an effort to visit the sections during March but may not be able to schedule dates in advance.

Penny is also asking for an update from all leaders as to what training they have completed.

Jerry has asked that we be prepared to discuss yard waste bags at our next meeting.

Please note that next month's meeting will not be the 2nd Monday of the month as per usual.  It has been set for the 17th of March to accommodate March Break.

Wayne made presentations of certificates to Group members who had been part of the organizing committee for Beaveree/Cuboree.  Thank you to everyone and thank you to Wayne for producing the beautiful certificates.

The next group committee meeting is scheduled for Monday, March 17 at 8:00 p.m. at the Church of the Nazarene in the upstairs board room.

Adjournment:  The meeting was adjourned at approximately 9:30 p.m.

Respectfully submitted,

Heather Kirk,
Chairperson,
3rd Kanata Scout Group Committee

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