25 March 2002

 

Distribution List

 

MINUTES - MARCH 2002 MEETING

OF 3rd KANATA GROUP COMMITTEE

 

1.         Location.  Fireside Room, the Bridlewood Community Church of the Nazarene.

 

2.         Call to Order.  The Chairperson called the meeting to order at 8:16 p.m.

 

3.         In Attendance:

 

            Chairperson:                 Garth Jonah

 

            Members:                     Jerry Rankin, Group Treasurer

                                                Barry Campbell, Group Quartermaster

                                                Penny Cody, A Colony Contact Leader

                                                Kelly Fontaine, B Colony Contact Leader

                                                Kathy Wilson, A Pack Akela

                                                Wayne Fontaine, B Pack Akela

                                                Stephen Redshaw, C Pack Akela

                                                Bill Samulack, Troop Skip

 

4.         Adjustments and Approval of Agenda.  There were no changes to the agenda.  It was approved for use at the meeting.

 

5.         Approval of the Minutes of the February 2002 meeting of the Group Committee.  The minutes were not available for preview/approval.  This action will be moved to the April meeting of the Group Committee.

 

6.         Reports:

 

a.         Chairperson.  Garth advised that Lesley Lehman’s father had passed away and that he would advise the Group Committee of the funeral details when he found out.  He will send a card to the Lehman family on behalf of the Group.  He further advised that Brenda Jaenen would also not be at the meeting since she had fallen and suffered a mild concussion.  His report will be attached to the official copy of the minutes.  It was sent out late last week.  The main issue in the report was the organizational change facing the Region/District and Groups and the fact that this change was to take effect in September 2002;

 

b.         Treasurer.  Jerry provided the following information concerning the financial status of the Group, as of 18 March 2002:

 

            (1)        Bank Balances:

                        (a)        Bingo Account              $  1,706.77

                        (b)        General Account                      $20,792.12 

                                                                                    $22,498.89

                                    Less Outstanding Cheques        $         0.00

 

                                                                                    $22,498.89

 

                        (2)        Cheques issued since January Group Committee meeting:

 

                                    (1)        Feb 11, 2002    No. 614  A Colony                 $  63.47

                                    (2)        Feb 14, 2002    No. 615  C Pack                     $125.35

 

(3)        Secretarial Note.  A cheque was written this evening to reimburse Rick Hopper for his uniform.  This should close out Action Item 033;

 

c.         Quartermaster.  Barry provided the receipt for the propane tank refill resulting from the Winter Beaveree/winter Cuboree to the Group Chair and requested that it be passed to Brenda for payment.  Only one pack was provided with equipment during this reporting period.  He advised that he would be away from April 7 - 19, 2002 and requested that any QM requirements be provided to him before that time; and

 

d.         Secretary.  Nil report due to Brenda’s absence.

 

7.         Outstanding Action Registry Review.  The most current version of the action register was not available for the meeting.   Group Chair will discuss status of Action Items with Brenda and update the Register based on items discussed at this meeting.

 

8.         Unfinished Business.

 

a.         Spring Fundraising:

 

(1)        Yard Waste Bags.  Yard Waste bag sales will take place at the Hazeldean Mall on Friday evening and Saturday of the weekends of April 12th  and 13th and April 19th and 20th.  Chair has signed contract with the Mall.  Sale location will be foyer by the main entrance of the Mall (near the pet store).  Four sandwich boards will be required (two to be equipped with the “thanks for supporting 3rd Kanata” signs that will be located at the sales booth and two others that are to be equipped with signs advising mall patrons where the sales booth is located.  These latter two sandwich boards are to be placed at the other two entrances to the mall).  Committee agreed that the sales price for the yard waste bags would be $4.00 for a bundle of five (price includes tax) and $1.00 a bag.  Section representatives were reminded, yet again, to advise Jerry on the quantity of yard waste bags that they still had in the Section’s possession.  Scout Troop have volunteered to do the “late shift” on Friday night.  A Colony would like to do Friday evenings as well, but the Group Chair reminded Penny that her group had had that slot in the fall and that he would like to change Section assignments around to provide other Sections different time slots.  Group Chair would put out a schedule for manning the booth by the end of the current week.  Stephen Redshaw advised that he would take on the “publicity” for this event;

 

(2)        Scoutrees.  Scoutrees planting will take place the first Saturday in May (May 4th, 2002).  Canvassing for this activity is to be done by all Sections in the week preceding the planting, i.e., April 29th - May 3rd, during the meeting nights.  Colonies and Packs may wish to combine together as a “Linking activity”;

 

b.         Spring Standard First Aid Training.  Judy Middlemiss has been advised that the practical session for this training will be Saturday April 6th, 2002.  The session will take place at the Church of the Nazarene.  Timings will probably be from 8:30 - 3:00 p.m.  At this time, Jay Crowley and Mark Tunnicliffe have “signed up” for the session.  A Colony have indicated that they will not be available for the training.  Scott Graham from A Pack is planning to take the session, if he can do so.  Section Leaders are requested to “beat the bushes” and “to encourage” their Leaders to take this training.  It is one of the ways that the Group can provide a more safe environment for the youth in the programme;

 

c.         Leader/Group Committee 2002/2003 Commitments.  Kelly Fontaine advised that Launi Nishimoto-Fotopoulis, Plato Angelakis, Shawn King, Rob Pettigrew and Kelly Fontaine would be returning as Leaders next year.  She is still attempting to find out the intent of Kathleen Bradley and Joe Smagowicz.  Alec Seed has advised that he would not be returning due to other commitments.  Penny Cody confirmed that she would not be returning as a Leader, but would help out A Colony and C Pack as a parent volunteer whenever possible.  Garth advised that Mrs Heather Ellwood is looking at becoming a Cub Leader next year, and he thought that Mike Ellwood would be staying on as a Beaver Leader.  Barry is willing to come back as Group Quartermaster and Jerry, as the Group Treasurer.  Brenda is not certain yet since she is thinking about becoming a leader.  Garth is still not sure of whether or not he would like to remain as Group Chair.  It may depend on the impact of the new region/area structure that is to “stand up” in September 2002.  He is also looking at individuals, including himself, who could take on the new role of  “the Group Scouter”.  Scouts Canada will appoint the Group Chair and Group Scouter from, as far as he knew, from nominations put forward by the Group Committee.  Kelly asked the question of whether or not the Group could operate without a Group Chairperson.  Garth said that he would need to seek clarification on this issue;

 

d.         Group Swim Up/Leap Up.  This event is planned for Saturday May 4th 2002 immediately following the Scoutrees planting.  The proposed location for this event will be the Bridlewood Community Church of the Nazarene.  Planning for this event should start sooner, rather than later.  Group Chair will book the Church and he suggested that Brian Hubert might be able to be a source for the food.  He will contact him on this issue.  The fact that Colony is planning on closing be the end of April will have to be taken into consideration, but the Group Committee did not think that a “separate” swim up should be done for this Colony; and

 

            (Secretarial Note.  Chair has booked the Church of the Nazarene from 9:00 a.m. - 3:00 p.m. on Sat, 4 May.  The Gym, Fireside Room and the kitchen (tentatively booked) have been booked for the Swim Up and Leap Up ceremonies.)

 

e.         Proposed Activities for the District Scout Day on 21 September 2002.  Group Chair reminded the Section reps of this requirement.  After discussion, the following activities were put forward:  Bean Bag Toss for Colony, Kub Kar track and races for Pack, a lashing activity for troop, obstacle course.  The Chair indicated that he would pass these to District.  The question on whether or not this event would take place was raised, due to the demise of the District.  The Chair indicated that he would provide an update on this event when he could;

 

9.         New Business.

 

a.         National/Regional/District.Group Restructuring.  The Group Chairperson requested that members of the Group Committee review, if they have not already done so, the information that he has provided to them concerning the new organization for Scouts Canada that is to take effect in September 2002.  The two main impacts, from 3rd Kanata’s perspective, is the requirement to identify a “Group Scouter” and the changeover from District to Areas.  He was not sure what the impact would be on the Group(s) in Carleton District.  He understands that the District Commissioner has the terms of reference for the new Area positions.  He recommended that the Committee members look at the information that the Shining Waters Region has put together on the role and responsibilities of the Group Scouter and the conversion to the new structure.  The Shining Waters Region was one of the “guinea pigs” in this conversion effort.  Since he is also a member of the District Staff, he will be involved in the stand up of the new Area Structure and will keep the Group Committee advised of this situation as it develops.

 

10.       Business Arising from the Meeting.

 

a.         Spring Registration.  The Committee members agreed that Spring Registration should take place.  The timings will need to be determined, with one possibility being during the Swim Up/Leap Up on May 4th.  One factor that may affect the timings would be the availability of information concerning the registration costs for the 2002/2003 Scouting Year.  Garth indicated that he would seek out this information as soon as possible.  Spring Registration should include the payment of the fees at that time, with registration cheques cashed, but the promise to return the registration fees, if families cancel out during the summer period;

 

c.         Ray’s Reptiles.  A Colony will host Ray’s Reptiles on Monday April 8th, 2002.  A and B Colonies may join together for this event;

 

d.         Group Payment for Packs’ Kub Kar Rally.  Wayne Fontaine requested that Group pay for the prizes for the recently completed Packs Kub Kar Rally.  Since it was in the budget, and Group paid for them last year, this request was agreed to and the cheque issued at this meeting;

 

e.         Troop Flying Activity.  Bill Samulack asked if there were any restrictions or procedures that the Troop would have to go through if it was to arrange for a “flying activity for the troop members.  Group Chair indicated that he was not sure but would investigate and provide the information when known; and

 

f.          Kim/Keo Workshop - 13 April 2002.  Subject workshop is scheduled to take place at the Church of the Nazarene from 9:00 a.m. to 3:00 p.m.  Registration fee is $2.00.  Registration to Alanna Jorgensen at 831-0047 or ajorgensen@rogers.com.

 

11.       Next Meeting.  The next meeting is scheduled for Monday, April 8, 2002 at 8:00 p.m. at the Church of the Nazarene.

 

12.       Adjournment.  The meeting adjourned at approximately 10:15 p.m.

 

Respectively submitted,

 

 

 

 

//Original signed by//

Garth Jonah

Group Chairperson

 

Approved/Not Approved at the April 2002 Group Committee meeting.

 

 

 

 

 

//Original signed by//

Garth Jonah

Group Chairperson

 

Distribution List

 

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